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Archives & Library

Archives Search Service

 Note: If you are unable to come to our
 Richmond office to use the archives and
 would like our staff to process your request,
 DHR can provide that service for a fee.

 The Archives will invoice you the amount
 due after completing a search; please do not
 send cash or checks in advance.

For DHR archives staff to conduct an Archives Search, the following three items are required:

  • The DHR Archives Search request form (see below for link) filled out in full. Incomplete forms will not be processed until the missing information is submitted, thus delaying the return of the search results.

  •  A shapefile, clearly delineating the Area of Potential Effects (APE) for both direct and indirect effects. A shapefile is a commonly used GIS file format storing the location and shape of geographic features. The format (which refers to a set of related files) can be created or exported from most GIS and CAD software.

    A copy of a portion of a USGS topographical quad map clearly outlining the APEs may be submitted in lieu of a shapefile. It is not necessary to submit full-sized quad maps, as the portion showing the project area will suffice. The quadrangle map portion should be at the standard (1:24,000) scale. Additional map or maps that may more clearly depict the APEs may also be submitted, but the search request will not be processed until the shapefile or the marked USGS quad map portion is received.

    If you do not have GIS software, the National Map Viewer hosted by the USGS National Map website will allow you to create and export shapefiles to send to DHR. Also, digital copies of topographic maps are available for download from the USGS store at USGS store at http://store.usgs.gov. If you use the TerraGo Geo PDF add-on, you can also create and export shapefiles to send to DHR.

  •  A signed and dated “Conditions for Use” agreement.  

Descriptions of services and the fee structures are included in the Archives Search Request form.

Photo
Q. M. Pyne Store in Giles Co. was listed in the Virginia Landmarks Register in 2009. The Archives file for the store building contains a nomination form, photographs, and other related documents about the structure.

Archives Search Request & Conditions for Use Agreement:
PDF or Word format

Note: In order to read and print the above PDF form, Adobe Acrobat Reader must be installed on your computer (free software). Download Acrobat Reader now.

Two ways to submit requests:

The completed Archives Search request form, Conditions for Use agreement, and shapefile and/or marked USGS quadrangle map section may be submitted by any of the following methods:

E-mail:
Digital copies may be emailed to the DHR archivist at quatro.hubbard@dhr.virginia.gov. However, please note that for files greater than 2 megabytes in size, please utilize the VITAShare file transfer (FTP) site at https://vitashare.virginia.gov/fcweb/jsp/logon.jsp.

Delivery: Send to the following address:

Archives Search Service
c/o Quatro Hubbard
Department of Historic Resources
2801 Kensington Avenue
Richmond, VA 23221

If you have any questions concerning this information, please contact: Quatro Hubbard,
Archivist, Phone: (804) 482-6102; Fax: (804) 367-2391.

Updated 10.16.13