Note: If you are unable to come to our Richmond office to use the archives and would like our staff to process your request, DHR can provide that service for a fee. The Archives will invoice you the amount due after completing a search; please do not send cash or checks in advance.
For DHR archives staff to conduct an Archives Search, the following three items are required:
The DHR Archives Search request form (see below for link) filled out in full. Incomplete forms will not be processed until the missing information is submitted, thus delaying the return of the search results.
Boundaries of the Area of Potential Effects (APE) for both direct and indirect effects. The location with the project area clearly marked can be represented by a boundary drawn on a map Digital copies of map sections may be obtained from DHR’s VCRIS public Map Viewer or other mapping software such as GoogleMaps. A shapefile, clearly delineating the Area of Potential Effects (APE) for both direct and indirect effects may be submitted in addition to the reference map. A shapefile is a commonly used GIS file format storing the location and shape of geographic features. The format (which refers to a set of related files) can be created or exported from most GIS and CAD software. The shapefile would allow for an exact match of the project area on the completed search map.
A signed and dated “Conditions for Use” agreement.
Descriptions of services and the fee structures are included in the Archives Search Request Informational Sheet form.