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Virginia Department of Historic Resources

Archives Search Service

Note: If you are unable to come to our Richmond office to use the archives and would like our staff to process your request, DHR can provide that service for a fee. The Archives will invoice you the amount due after completing a search; please do not send cash or checks in advance.

For DHR archives staff to conduct an Archives Search, the following three items are required:

  • The DHR Archives Search request form (see below for link) filled out in full. Incomplete forms will not be processed until the missing information is submitted, thus delaying the return of the search results.
  • Boundaries of the Area of Potential Effects (APE) for both direct and indirect effects. The location with the project area clearly marked can be represented by a boundary drawn on a map Digital copies of map sections may be obtained from DHR’s VCRIS public Map Viewer or other mapping software such as GoogleMaps.  A shapefile, clearly delineating the Area of Potential Effects (APE) for both direct and indirect effects may be submitted in addition to the reference map. A shapefile is a commonly used GIS file format storing the location and shape of geographic features. The format (which refers to a set of related files) can be created or exported from most GIS and CAD software.  The shapefile would allow for an exact match of the project area on the completed search map.
  •  A signed and dated “Conditions for Use” agreement.

Descriptions of services and the fee structures are included in the Archives Search Request Informational Sheet form.

Photo shows front of store building,
The Archives file for the Q. M. Pyne store building contains a nomination form, photographs, and other related documents about the structure.

Archives Archives Environmental Search Request  and Search Request Instruction Sheet

Note: In order to read and print the above PDF form, Adobe Acrobat Reader must be installed on your computer (free software).  Download Acrobat Reader now.

Two ways to submit requests:

The completed Archives Search request form, Conditions for Use agreement, and shapefile and/or marked USGS quadrangle map section may be submitted by any of the following methods:

E-mail: Digital copies may be emailed to the DHR archivist.

Delivery:

Archives Search Service
c/o Quatro Hubbard
Department of Historic Resources
2801 Kensington Avenue
Richmond, VA 23221

If you have any questions concerning this information, please contact: Quatro Hubbard, Archivist, Phone: (804) 482-6102; Fax: (804) 367-2391.

Updated July 18, 2019